How McLaren Racing used Smartsheet to scale its PMO from a single person to a team of seven, consolidate its tech stack, and plan wind tunnel tests 70% faster.
McLaren Racing, one of the most successful racing teams in history with 183 Formula 1 victories and 8 Constructors' World Championships, was experiencing hypergrowth. However, multiple tools without standardization were slowing down the PMO.
Fragmented tech stack: Multiple project management tools without a standard view of projects, budgets, or timelines.
No benchmarking: Without a uniform platform, budgets and timelines could not be compared across projects.
Scaling problem: The PMO consisted of only one person, while the organization was experiencing hypergrowth.
The new PMO system was deployed in just 58 days with Smartsheet Professional Services. Control Center, WorkApps, and Calendar App replace the fragmented tech stack.
Smartsheet Control Center manages Salesforce deployment. WorkApps provide a unified view of project performance across all teams and functions.
Planning complex wind tunnel tests has been accelerated by 70%. Thousands of parts must be produced simultaneously, and Smartsheet gives engineers a unified view of status and resources.
Race-day footage is available in minutes instead of days thanks to Brandfolder. 90 TB of archive material has been migrated and made searchable, and 800 brand assets are tracked in real time.
“With Smartsheet, we’ve been able to standardize our project management practices. We have reduced our tech stack, which reduces our risk.”
Faster wind tunnel planning with Smartsheet
Days from workshop to go-live of the new PMO system
Built by a one-person team thanks to scaled processes.
What McLaren Racing has achieved is also possible for your company. You don't have to be a global corporation to benefit from standards. Let us connect your "Excel islands."
Absolutely. McLaren Racing uses Smartsheet for business-critical processes ranging from PMO to wind tunnel planning. With features such as single sign-on (SSO), granular access rights, and audit logs, the platform meets the highest enterprise compliance standards.
No, thanks to "managed freedom." We use the Control Center to specify global blueprints. Although teams can manage their tasks flexibly, the structure for reporting to management remains sacrosanct and uniform.
McLaren went live in 58 days, from workshop to deployment. The familiar table structure lowers the barrier to entry, allowing teams to work productively right away without lengthy training.
Software alone does not solve problems. A tool like Smartsheet is powerful, but without the right architecture, it can quickly become confusing. We don't just provide the license, we provide the strategy. We translate your business goals into technical blueprints, train your teams, and ensure that the "execution gap" is permanently closed.
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