Revolutionize Your Continuous Improvement with Our Cloud-Based Kaizen Management System

Do you want to learn from Toyota’s legendary success story with Kaizen, a Japanese philosophy of continuous improvement? Do you want to implement Kaizen principles effectively in your business with Smartsheet, a powerful cloud-based tool for project management and productivity? If so, you’ll love this article. We’ll show you how Smartsheet’s Global Kaizen Management System can help you streamline your operations and empower your teams to cultivate a spirit of continuous improvement in their workflows. You’ll also discover some best practice tips from Lighthouse Consultings, your trusted partner for Smartsheet and Miro solutions. Read on and get ready to transform your multi-project management and team collaboration with Smartsheet’s Kaizen Management System.

By leveraging Smartsheet's Global Kaizen Management System, your organization can adopt Kaizen principles effectively, driving continuous improvement and business performance to new heights.

Benefits of our Smartsheet's Kaizen Management System


A recent study found that companies using Smartsheet to manage their Kaizen initiatives experienced significant improvements in their workflows:

  • 30% reduction in process cycle time
  • 25% increase in productivity
  • 20% decrease in operational costs

These results demonstrate that Smartsheet can help businesses achieve real, measurable improvements in their operations.

Toyota's Kaizen Success Story

Toyota's dedication to Kaizen, a Japanese philosophy of continuous improvement, has become a legendary success story in the business world. The Toyota Production System (TPS), or Lean Manufacturing, was developed by Taiichi Ohno and Eiji Toyoda between 1948 and 1975. TPS focuses on continuous process improvement and waste elimination, transforming Toyota into a global industry leader.

One essential aspect of TPS is the concept of "Gemba" (meaning "the real place" in Japanese), referring to the shop floor where work is executed. Toyota's management frequently visits the shop floor to collect input from team members and observe the production process firsthand through "Gemba Walks." This practice encourages leaders to engage with employees, identify inefficiencies, and implement improvements based on their feedback.

The "Andon" system is another critical element of Toyota's Kaizen culture. This system empowers shop floor employees to stop the production line if they encounter any issues, such as quality problems or equipment malfunctions. Addressing the problem immediately prevents defects from moving further down the line and helps identify and resolve the root cause more efficiently.

Additionally, Toyota provides extensive Kaizen training to its employees, including workshops, hands-on exercises, and problem-solving sessions. This investment in employee development creates a knowledgeable and committed workforce, driving continuous improvement culture throughout the organization.

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Best Practice Tips from Lighthouse Consultings

Drawing inspiration from Toyota’s Kaizen success, here are some best practice tips to enhance your organization’s continuous improvement efforts:

  1. Ensure fast response for new ideas, with feedback submitted within 5 working days, using Smartsheet’s workflow capabilities.
  2. Encourage leadership to acknowledge new Kaizens during Gemba walks and leverage a simple report for better visibility.
  3. Share new ideas across your global organization to prevent reinventing the wheel and promote collaboration.
  4. Select Kaizen responsible people in each plant to drive local improvement initiatives and coordinate with the global team.
  5. Organize global Kaizen events to foster cross-functional collaboration and knowledge sharing.
  6. Give awards to the best global Kaizen ideas to recognize outstanding contributions and motivate employees to continuously improve.


  • Implementation time
    Smartsheet is a cloud-based work management and collaboration platform that allows you to manage your projects and workflows with ease and efficiency. You can implement Smartsheet in your organization within days and import your existing project files from Excel, Trello, or MS Project without losing any data or formatting. . We provid customers with Smartsheet training, support, and best practices to ensure a smooth transition and a successful project outcome.
  • Cost Licences
    Smartsheet has a unique feature that lets users without a license work on the cloud-based platform. All users can comment, update statuses, and read data with limited access. As Smartsheet Partner we have flexible licensing options to suit your needs. Example: You can start with three licenses for $1400 per year and invite as many collaborators as you want to work on your projects.

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